The Group Calendar provides advisors with two key features: first to schedule an appointment or assignment for a group of students and second to see the conglomeration of events for a group of students. This also allows one view of all appointments scheduled with all, or a subset, of students.
Navigate to the Group Calendar after selecting the group of students from the My Students page and then the Select Group button. This enters group mode where the calendar can be reached from the link in the left hand menu. The events that are seen on the calendar include any event that is on at least one of the selected student’s individual calendar. To see the student names, select the event and the student(s) will be listed.
New Appointments and Assignments can be created from the left hand menu. A copy of the event will be placed on each student’s calendar that is part of the group.
Use the formatting tools as you create your message. If you copy and paste from a document, you may need to use the "eraser" icon to clean up the extra formatting before sending:
Attachments can be added using the Dropbox icon. Note that new files can be added to Dropbox and attached to the appointment or assignment at the same time using the button. To do this, select the Dropbox icon.
Once the "Notify" button for Appointments (or the "Assign" button for Assignments) is selected, notification options will be displayed in a pop-up window, allowing selection of students, parents, connections and advisors.
Once a Group Calendar event is created, the event can be moved to a different date or the title and description can be modified.
The students included on the event and the attachments cannot be modified.
To keep track of who received a Group event, the Notified Users area shows whether students, connections and advisors received the event information. Clicking on the Details button will display a list of the Students included in the Group event.
The event can be deleted and a new event created to make updates to the attachments or selected students. The appointment or assignment can be deleted on each student’s individual calendar.
Notifications to the students and connections will be sent based on each users notification preferences. Appointment notifications will include a calendar file to all adding the event to a calendar outside of GuidedPath such as a Google or Outlook calendar. Reminders for assignments and appointments will also be sent based on each users notification preferences.