The Student Calendar is reached from the student's dashboard in the lower right box with Upcoming Tasks by clicking on the calendar icon. It can also be reached by selecting Calendar under the student's profile picture. The calendar can be switched to a day, week, month or agenda view, for a week at a time.
The calendar show 5 types of entries that can be toggled on and off by checking the color coded calendar event type in the upper right hand corner:
1. The student's test dates (pulled from the testing tool)
2. Application due date (pulled from the applications tool)
3. Application decision date (pulled from the decisions tool)
Clicking on the above events on the calendar takes the user directly to the details of the event within the GuidedPath process.
4. Assignments
Assignments are input directly on the calendar by double clicking on the time to start the event. Assignments can be created as all day events. Each event can have a title, due date/time, and description. Assignments can also have an attachment.
5. Appointments
Individual appointments are created from any GuidedPath page by selecting the menu item Appointments under the student's picture. To create a group appointment, select the group of students and then double click on the calendar to create the new group appointment. Click here for more details on creating appointments.
Students will see the same individual calendar as the advisor sees on the student's record.
Comments
15 comments
I understand that the advisor is emailed and notified about calendar items (ie assignments, appointments etc.) as they choose in the individual student profile, but do the student's receive emails as well? or do they just see on dashboard when they log-in? What if they don't use an electronic calendar? Thank you!
How do I cancel an appointment and get it off of the calendar? Thanks!
To cancel an appointment, click on the "X" that is in the calendar view on the color coded box that has the event name in it. The X can be hard to see on the blue appointments, but you can also see it on the green assignments. Hover to the right side of the box and you will see your cursor change to allow the delete.
If an advisor is not using an electronic calendar, they will still get all the contents of the calendar invite in the email that is received.
You're right. I did not see the x. Thank you!
can you sync the GP calendar with a Google calendar?
Yes, when you get notified of a calendar event, it will come in as a Google calendar invite, so that you can add it directly to your calendar.
When a student completes an assignment and checks the box to indicate it is done, the assignment disappears from the calendar box. Is there a way to see the completed assignments?
Thank you!
The completed assignments are still available on the calendar and a checkbox on the assignment identifies if it is complete or not. Note that there is also a report for any group of students that shows all overdue assignments.
Is there a way to link the meetings for all of my students into my Google Calendar so I can see the overlaps with my personal calendar?
Yes, when you save an appointment in GuidedPath, you will receive a meeting notice in a format that allows you to just add it to your Google calendar, or any other personal calendar.
Now that the new appointment feature is in place, I can't seem to edit appointments previously scheduled in my student's calendar. I had set up a weekly appointment time and was adding assignments each week, but now I want to delete future appointments on that day and switch to using the new appointment feature, especially because we have switched days. How can I delete or edit a series of appointments that is already in the calendar?
It would be cleanest to delete the old future appointments. To do this select Appointments in the left hand menu and then click on on the date on the left side of the lightbox that appears. Be sure that the appointment that you want to delete is shown on the right side of the lightbox. Then select the arrow on the bottom button and then click on Delete.
Then, you can add the new appointments on the correct day and specify who you want to notify about the appointment. The people that are notified of the new appointment will also get reminders of the appointment, unless you turn the reminders off for your organization.
Is there a way for me to see a calendar showing all student appointments?
Yes, Holly, you can see a calendar with all student appointments. On the My Students page, select the students that you would like to include by checking the box next to their name. To select all students, check the box in the top header row. Then click "Select Group" and then the Calendar menu on the left hand side. If you open any of the events, you will see which student(s) the appointment is for.
Please sign in to leave a comment.